Kenwyn Community Fund

                                                   


Funding Criteria


Fund Overview:


The Kenwyn Community Fund has £40,000 available in 2017/18 available for eligible community projects. Applications will be accepted from 1st September 2017 with a closing date of 31st October 2017.  Applications will be decided by 31st January 2018.


There will be one funding round to apply to each year. However, additional rounds may be established if not all the funding is allocated.


Groups can apply for grants as follows:


  • Minimum grant level - £150.

  • Maximum grant level - £10,000. However, the award of a larger grant may be considered in exceptional circumstances up to the total value of the Fund for the year in question (i.e. normally £16,000).

     

    Match funding is not a requirement.


Area of Benefit:


Projects and initiatives for which grants are requested must be located within and/or primarily benefit residents and communities in the Kenwyn Parish Council area.


Project Purpose:

Priority will be given to educational, environmental and community projects or initiatives within the Kenwyn Parish Council area. These should be consistent with the principles of sustainable development and must deliver positive outcomes for the community living in the Kenwyn Parish Council area.


In particular, funding will be available for:


  • Projects or initiatives that promote and/or involve the installation of energy efficiency measures, small-scale renewable energy projects and education relating to these.

  • Building or landscaping projects or initiatives for the benefit of the community.

  • Projects or initiatives that will improve the local environment for the community through planting or other such enhancements.

  • Projects or initiatives that encourage physical recreation and/or the promotion of wellbeing and good health.

  • Projects or initiatives to mitigate climate change, and education relating to this.

  • Projects or initiatives to support nature conservation, and education relating to this.

  • Other community projects or initiatives within the Kenwyn Parish Council area.


Eligible Organisations, Groups and Individuals:


Eligible Organisations, who can apply for funding include:


  • Local voluntary and community groups and charities

  • Kenwyn Parish Council

  • Schools and educational establishments

  • Social enterprises (including co-operatives, social firms, community-owned enterprises, community interest companies and development trusts) provided they operate on a not-for-profit basis.


Organisations need to have a written constitution, or a set of rules, or a governing document and will need to have a bank or building society account with a minimum of two signatories in place before applying for a grant.


Organisations that have already received grants from the Fund can apply for further grants each year, including for projects or initiatives that already received a grant from the Fund. They can also submit more than one application to each round of the Fund.


Organisations that are not awarded grants are welcome to reapply for a grant for the same project or initiative in the next funding round, unless advised otherwise.


Exclusions


Grants will not be available for:


  • Commercial organisations.

  • Private membership-based sports clubs and facilities unless membership is open to the general public without undue restriction (i.e. not membership by nomination organisations).

  • Projects that only benefit one individual. Note: applications received from an organisation where the project directly benefits individuals (e.g. energy saving measures, such as insulation) are eligible.

  • Projects and initiatives that promote religious or party political objectives

  • Projects and initiatives which are adverse to renewable energy, RES, Lightsource, their affiliates, or the solar farms.

  • Retrospective funding, i.e. projects that have already been completed, whether or not already paid for.

  • Works considered a statutory responsibility.


Judging Criteria:


The main criteria used when assessing applications received will be:


  • The social, economic and environmental benefits which will result from the project or initiative.

  • The level of community support for and (where relevant) involvement in the project or initiative.

  • The number of people who will benefit from the project or initiative.


  • The ability of the applicant to deliver the project or initiative.

  • How the work will be continued after the project or initiative has been completed, i.e. its sustainability and legacy.

  • Value for money.


 

 

APPLICATION QUESTIONS AND GUIDANCE NOTES

 

These guidance notes have been designed to assist you in completing your application for a grant from the Kenwyn Community Fund.


If you require any further clarification or wish to receive the application form in Word Format, or if you are unsure of your group’s eligibility, please contact Kenwyn Parish Council on: 01209 610250; or email: kenwynpc@btconnect.com

 

Section A – Organisation / Group Details

 

Where organisation is mentioned this includes groups and individuals.

 

A1       Full legal name of organisation:

This is the name of the organisation that is making the application and that will be delivering the project. 

 

A2       Your organisation’s contact details:

 

  • Name of person making this application:

    This is the name of the main project contact with whom we will liaise, if necessary, during the assessment process.  The contact should be able to answer any queries we may have relating to the project and the grant application

     

  • Position held within the organisation:

    This is the position the person named in question B1 holds within the organisation named in question A1.

     

  • Address of organisation:

    This is the address of the organisation named in question A1. 

     

  • Email address:

    This is the email address for the main project contact.  We will use this for all email correspondence regarding the grant application.

     

  • Telephone number:

    This is the telephone number for the main project contact during office hours. We will use this should we need to contact you to ask any questions during the assessment process.

     

  • Website address:

    This is the website address of the organisation named in question A1, or the website address for the project if there is one.

     

    A3       Please tell us if there are any special communication needs that we should be aware of when corresponding with you:

     

    A4       Does your organisation have a written constitution, a set of rules or a governing document?

    You will need to confirm you have this in place when you apply. You will need to provide a copy of this with your application.

     

    A5       Does your organisation have a bank or building society account with a minimum of two signatories?

    You will need to confirm you have a bank or building society account to apply for a grant. Specific arrangements will be made for applications by individuals.

     

Section B - Background to Your Organisation / Group

 

B1       Please describe the purpose of your organisation and what it does:

Please provide a brief overview of your group’s aims, objectives and activities.  It is useful for us to know how the project you are planning to deliver fits with your organisation’s goals.

 

You should not enter more than 150 words in answer to this question. 

 

B2       In what year was your organisation formed?

This should be the date when your organisation was first constituted, or the date your section was formed if you are part of a larger organisation.

 

B3       How would you best describe your organisation?

Please select one of the following options.  If more than one option applies to your organisation, select the most relevant as you will only be able to make one choice. 

 

  • Community group/club/society

  • Parish Council

  • Registered charity

  • Social enterprise

  • Church/faith-led group

  • Other

     

    Please note: If your organisation is a social enterprise, to be eligible for a grant, any profits made must be reinvested to sustain its mission for positive change and cannot be distributed.

     

    B4       How much money does your organisation presently have in free reserves?

    Please provide a figure for the current free (unrestricted) cash reserves held by your organisation. Ensure that you exclude any monies that have been received from other funders for other projects. The figure should refer only to your section if you are part of a larger organisation.  If your application is successful, we may ask you to confirm this figure.

     

Section C - The Project

 

C1       Provide the project title:

The project title should include both the nature and location of the project.

 

Example:

Providing a new playground in ABC Park, Kenwyn Parish

 

 

 

C2       Describe the project that you wish to use this grant for:

The project description should include an outline of the entire project, including the parts of the project that others will be funding. It should enable us to visualise what your group is trying to achieve.

 

Example:

The existing playground equipment in ABC Park will be removed. Ground preparation works will be undertaken and new safety surfacing will be installed. Six pieces of new play equipment for 6-15 year olds will be purchased and installed at the site. The area will be fenced, 3 benches and 5 litter bins will be installed and 10 trees will be planted.

 

You should not enter more than 150 words in answer to this question. 

 

C3       If your application is successful, what is the project’s anticipated start date?

This should be the expected start date for your project if your grant application is successful. You should allow 1 month from our final decision date to the project start date, to allow for the administrative requirements of the grant.

 

If you are awarded a grant, you should not start work on your project until we have formally confirmed this. 

 

C4       If your application is successful, what is the project’s anticipated completion date?

This should be the expected completion date for your project if your grant application is successful.

 

C5       Are any consents and/or permissions required for the project to proceed? If so, are these in place?

We need to know whether any consents and/or permissions are required in order for your project to proceed. Examples could include:

 

  • Planning permission / building regulations approval

  • Listed building consent if a listed building / structure is involved

  • Faculty / relevant consent for the project if a church or other religious building is involved

  • Environment Agency consent, or utilities consent.

  • Consent from the owner of the project site if this is not your organisation

     

    If any consents and/or permissions are required, please tell us whether they have yet been received. If they haven’t yet been received, by when do you expect to hear?

     

    You should not enter more than 150 words in answer to this question. 

     

    C6       Provide the project location:

    This is the address and full post code of the project site within the benefit area. If the project site does not have its own postcode, please provide the nearest one.

     

    If the project is to provide a service, please specify which area the service/s will benefit.

     

     

    C7       What is the name of the organisation which owns and operates the project?

    If the project is owned and operated by different organisations, we need details of both. Please clearly state which organisation owns the project, which operates the project and any legal agreements that exist between the organisations.

     

    If the project is to provide a service, or where the project is not based at a specific site, please answer “Not Relevant”.

     

    You should not enter more than 50 words in answer to this question.

     

    C8       If you are seeking funding for a capital project, who will be responsible for maintaining the project following completion and what will this involve?

    A capital project is a project to acquire or upgrade fixed and physical assets, such as buildings and equipment. Examples could include purchasing new sports equipment for a club, or installing a new energy-efficient equipment in a village hall.

     

    Please give the name of the organisation that has agreed to take on the responsibility for future maintenance. It is likely that this will be your organisation. Then, please tell us about how the project will continue to be maintained in the future.

     

    You should not enter more than 100 words in answer to this question. 

     

    C9       If you are seeking funding for a revenue or service-based project, what will happen at the end of the funding period?

    If you intend to continue your project after the funding period has finished, describe:

     

  • Who will be responsible and what this will involve.

  • How you plan to fund this.

     

    If your project will not continue after the funding period has finished

     

  • Why not?

  • How the results or outcomes of your project can be shared and serve as a future source of inspiration to others.

     

    You should not enter more than 100 words in answer to this question. 

     

Section D - Project Costs

 

D1       What is the total project cost?

This should be the total cost of the project, including parts of it that others will be funding. Please use net cost figures if your organisation is able to reclaim VAT, and gross cost figures if you are unable to reclaim VAT.

 

D2       How much money are you applying for?

The figure should be between the amounts specified in the criteria for the Fund.

 

D3       How much funding will your organisation be providing towards the total project cost?

This should be the total amount, if any, that your organisation will be providing for the project.

 

D4       Please complete the table to show any grants you have already secured from other funders for the project:

Match funding is not a requirement of the Fund. However if you have secured other grants for your project, please list the funders who have confirmed they will provide these, plus the amount(s) that they have approved.

 

D5       If there are any conditions relating to these grants, please tell us here:

We need to know about any conditions relating to grants already awarded by other funders for the project. In particular:

 

  • Are there any deadlines by which the grants must be used?

  • Are the grants only available for certain elements of the project?

     

    You should not enter more than 50 words in answer to this question. 

     

    D6       Please complete the table to show any grants you have requested from other funders for the project, where you are still waiting to hear from them:    

    Match funding is not a requirement of the Fund. However, if you have applied to other funders for grants for your project please list them here. Detail the amount(s) that you have applied for and the date(s) by when you expect to hear a decision.

               

    D7       If there is a funding shortfall, how much is this and how will your organisation address it?

    Your project will have a funding shortfall if the total project cost exceeds the funding that you have already secured (including the amount your organisation is providing) and the funding that you have requested (including the amount you are applying to the Fund for). 

     

                If there is a funding shortfall, please tell us how much this is. Then tell us about any funding sources that you have identified but have not yet approached for funding, and any other planned activities to cover the shortfall.

     

    You should not enter more than 150 words in answer to this question.

               

    D8       Please complete the table to give us a breakdown of all costs relating to the project:

    To help you complete the table, follow the more relevant of the two examples below. The numbers used are purely for illustration.

     

    If your organisation can reclaim VAT, please show net costs. Otherwise, use the gross amounts.

     

    Example 1: Energy efficiency improvements for a community hall

           

Item/activity

Grant amount requested

from us (£)

Total cost (£)

New UPVC windows and doors

5000

15000

New heaters and boiler

3000

10000

Redecoration

1000

2000

 

 

 

TOTAL

9,000

27,000

           

Example 2: Service-led project

           

Item/activity

Grant amount

requested

from us (£)

Total cost (£)

Staff costs

2000

2000

Promotional materials

500

500

Overheads

500

1000

Volunteer expenses

100

200

TOTAL

3100

3700

 

Section E – Project Need and Overall Benefits

 

E1       How have you identified that the project is needed? Please tell us about the levels of community support you have for the project and what local consultation you have undertaken:     

            It is very important that you are able to tell us why the project is needed and how you have identified this need. What we are ideally looking for here is evidence of community support for (and involvement in) the project, because this will be a key criterion when we assess your organisation’s grant application.

 

The need for the project may have been identified in a local plan, through a building inspection, or in the results of a community survey. It could also simply be the fact that there is a current lack of facilities/services in the area, or that current facilities/services are inadequate to meet demand.

 

Some examples of community/user consultation that your organisation could have undertaken include arranging community questionnaires and seeking letters of support for the project. Evidence of support may also be available from petitions, or the minutes of public meetings.

 

You should not enter more than 200 words in answer to this question. 

 

E2       Please tell us how your project will benefit the local community:

            The level of benefit that will result from the project will be a key factor when we assess your application so it’s important you consider this question carefully.      

 

Your project’s benefits could be social, environmental and/or economic ones. We don’t expect all projects to have all three types of benefits though. Some may be more environmental than social, or some may be just social and economic.

 

            Social benefits can include leisure, education and recreational activities. Consider the following:

 

  • What new activities will the community be able to take part in?

  • Will the project works encourage social cohesion?

  • Will the project be accessible to as many different people as is possible?

  • By undertaking your project are you ensuring a key community amenity and/or service is not lost for current and future users?

     

                Environmental benefits can include both the natural environment and the built environment (buildings and structures). Consider the following:

     

  • Does your project involve bringing an underused area back into use?

  • Will the project reduce carbon emissions, for example by installing an energy-efficient boiler, cavity wall insulation and double-glazed windows in a community building?

  • Are you supporting nature conservation/wildlife by undertaking habitat works?

  • Do you plan to use recycled materials?

  • Does your project involve promoting and/or educating people about sustainable development or nature conservation?

     

                Economic benefits can include the following considerations:

     

  • Will any new positions (full-time and part-time) be created and/or maintained?

  • Does your project involve providing any training opportunities (both ad-hoc and formal)?

  • Will the project help your organisation to increase its income, or reduce its costs, so that it can become more sustainable?

     

    You should not enter more than 200 words in answer to this question.

     

E3       How many people in the Kenwyn Parish Council area do you expect your project will directly benefit?

It is good practice to set relevant targets for the number of individuals you expect will benefit from your project. Here are some examples of what you could target:

 

  • If your project involves a service, you could set a target for how many people you expect to benefit from this during the project.

  • If your project involves a community project, you could set a target for how many people you expect will use this, per year, once the project has been completed.

  • If your project is going to provide training, you could set a target for the number of training opportunities that will be created.

 

Please provide as accurate a figure as possible, for example based on bookings taken over the past 12 months. Where records are not kept, please provide a best estimate. (Note: one person visiting a project or using a service 10 times a year counts as one person, not 10.)

 

You should not enter more than 50 words in answer to this question. 

 

Section F – Additional Relevant Information and Declaration

 

F1       Please provide any additional relevant information that you consider is important we should be aware of:

This provides you with a final opportunity to add any further information that you feel is relevant to this application where there has not been an appropriate question to explain elsewhere.

 

You should use no more than 150 words when answering this question.

 

F2       Declaration:

You should only submit this application form if:

 

  • You are duly authorised to submit this application on behalf of your organisation; and

  • To the best of your knowledge and belief, all answers to the questions are true and accurate.

 

 


Application Form 

Grant Panel Terms of Reference

CBF Funding Criteria

Application Questions and Guidance